Plan before you write. Thinking before writing is usually a strength, and many people find that the
best way to start writing (or dictating) is not to write but to plan. The first
stage of planning is to think out:
who is going to read the document;
what they will be expecting to get from it;
in what circumstances they will be reading;
what you’re trying to achieve.
Lists and bubble diagrams, containing all the points you expect to make, help
to clarify your own purpose. You could also plan out a core statement which
says what you will cover in the main section of the document – normally the
discussion section. It helps you to focus on the task and the audience.